Project portfolio management - selecting the “right” projects

As one of the leading enterprise project management systems for project and portfolio manage­ment, PPMS supports project management at all level of the organiza­tion - from objective setting through strategic project management down to operational project activities. PPMS provides assistance in selecting the “right” projects, which are expected to best meet the corporate objectives, and offers a comprehensive range of functions for the effi­cient realization of the selected projects

Professional management in a multi-project environment

PPMS is directed at those organizations or organizational units which do not regard projects as self-contained activities, but plan and control them as part of an overall project ‘landscape’.The PPMS multi-project management software optimizes the interactions between projects, the use of scarce resources, the information flow between those involved in the projects and the exploitation of synergistic effects. Project-oriented organizations gain transparency across their projects, and a secure basis for rapid decisions.

With PPMS, PLANTA offers role-based multi-project management software with which programs and projects can be
  planned in terms of resources, costs and time,
  optimized by the provision of the necessary up-to-date informa­tion, and
  subject to organization-wide control, by the numerous analysis options.

Its powerful functions and high degree of flexibility make a persuasive case for PPMS. The basic PPMS project management package and its components ensure that you can plan and optimize your projects over their entire life cycles and across organizational units. Projects and resources can be represented in a flexible manner, as appropriate for the organizational needs.

As an open system, PPMS can without difficulty be adapted to meet individual requirements, and integrated with existing systems.

More Screenshots : http://www.planta.de/

Key Features

Multi-project management

  Management of project portfolios, programs, projects
  Coordination across projects of dates, resources, costs and budgets
  Central administration of all the resource and project data in the database
  Resource planning, taking into account project priorities when there are resource bot-tlenecks
  Putting projects together to form programs
  Visualization of interdependencies between tasks in different projects
  Cross-project reports on projects, resources, costs and budgets

Project and schedule management

  Project and task administration
  Central board for project processing
  Projects can be structured into phases and any required number of levels
  User-friendly copying function, can even be used for entire project structures
  Specification of sub-project managers
  Graphical display as project structure plans, project and task bar charts, networked barcharts, and network plans
  Every type of link (min, max, percentage, absolute, SS, FS, FF, SF), including be-tween projects
  Definition of a project team
  Outstanding points for projects and project-related items (to-do list)
  Project risks
  Forwards, midpoint and backwards scheduling
  Tasks and projects can be split
  Multiple planning and scheduling situations can be ‘frozen’
  Update reporting of actual data, with plan/actual comparison

Resource management

  Administration of resources and resource calendars (multi-calendar calculations)
  Resources can be structured into any required number of levels
  Skill management
  Organizational units involved in the project can be shown in the project ‘organigram’
  Cross-project resource-capacity scheduling
  Loads planned in on a due-date, buffer or resource-capacity oriented basis
  Simulation - generation of several versions of a plan for individual projects
  Loads can be allocated using loading profiles (linear, percentage steps) or manually
  Optional automatic capacity smoothing, using priorities
  Optional automatic calculation of durations when task are loaded
  Analysis of resource utilization at all resource levels
  Numerous analyses across all resources and their loads, with an indication of the source of the load

Cost and budget management

  Administration of cost types, cost centres and budgets
  Any required depth of structure for the cost types and centres
  Estimates, current and historic costing for different plan phases
  Recording of planned and actual costs
  Determination and summarization of costs along the project structure, and across projects
  "Freezing" of planned situations
  Earned value procedure for calculating the value of work done
  Project accounting for the invoicable project expenditures
  Comparison of costs and receipts
  Numerous analyses for cost tracking, budget monitoring and planned/actual compari-sons
  Time-period-related budget planning
  Definition of project-related annual budgets and cost-centre-related annual budgets for each cost code
  Resource requirement budget for each project
  Monthly resource requirements per project team member

Recording resource usages

  Recording of project-related expenditures of hours and costs
  Hours can also be recorded independently of any projects, tasks, costs codes
  Forecast of the remaining requirements
  Charging cut-off date, after which actual resource usage reports cannot be submitted for earlier times
  Checking and authorization of the actual hours worked, for resource-capacity plan-ning
  Updating of planning data
  Actual hours summaries, for checking the update reports
  Recording on a weekly basis
  Separation into projects and general activities

Reports

  More than 50 predefined reports, cross-project and project-specific (project, capacity, budget/cost reports, reports on project and task dates)
  Predefined management reports for critical project situations (finish date delay, mile-stone slippage, budget overshoot)
  Definition of individual filters for portfolio analysis
  Creation of ad hoc reports (using the active and archive PPMS databases)
  Automatic generation of project status reports
  Reports are simple to enhance and amend
  Incorporation of Excel charts

Knowledge management

  Management of correspondence, descriptive documents etc. for projects and tasks
  Location-independent access to project documents, via a central server
  Incorporation of document templates
  Notes about projects and tasks, which can also be displayed selectively in analyses
  Creation of formal reports, such as project status reports
  Definition of standard project templates
  E-mail communications, including PPMS analyses and documents
  Forwarding of PPMS analyses to other applications (e.g. Excel)

PPMS database

  PPMS project database for central administration of all the project data
  Additional archive database (no restrictions on volume) for archiving the project data
  Archived project data can be analyzed in a similar way to the project database
  Complete project data sets, including project structures, can be transferred between the project and archive databases, in either direction
  Management of correspondence, descriptive documents etc. for projects and tasks »